Hire Charges & Deposit Terms

Hire Costs

All of our School Spaces are hired for a set fee per hour, and can be hired in 15-minute ‘blocks’. To ensure we can pay our local team fairly, a £45 minimum spend will be imposed on all hires unless exceptions are agreed with the hirer. For one off bookings, a minimum spend of £60 will apply.

Sometimes we may charge additional fees, which will be quoted to hirers in advance. These include power fees for market usage of playgrounds or storage fees. Additionally to this, we reserve the right to charge a £30 Administration Fee for the following reasons:

Booking in an event in under 30 days notice
Making changes to your booking with under 30 days notice

All discounts offered are valid either for the academic year the booking is in, or until a pre-specified date, and then are subject to review.

School Space will adjust prices for inflation on an annual basis. There will be a percentage increase based on the average annual inflation rounded up to the nearest £0.50.

We cannot accept new bookings or amendment requests with less than 7 days' notice.

Callout Fees

At some of our schools, our staff may not remain on site at all times. If School Space staff have to wait an unreasonable length of time at either the beginning or end of your booked times at the venue, or if you callout a staff member throughout a letting, you may be charged a fee of £25 per callout (in addition to overrunning charges that may occur) unless the venue or service is not of an acceptable standard.

Changing Room Usage

If you are using a sporting facility in our Schools, you and all of your attendees will have up to 15 minutes at the end of your session to use the shower and/or changing facilities and vacate the School site. This must be stated at the time of booking in the booking form.

Closures

School Space does not operate lettings at any partner School on Christmas Day or New Year’s Eve.

Cleaning Charges

One-Off Bookings:

A toilet cleaning fee of £80 will be charged on one-off bookings with over 15 attendees and all camp bookings. School Space will arrange the cleaner, and the charge will be included on the booking invoice.

Our spaces should always be left in the state that they were found with all large bits of rubbish removed, including rubbish bags, furniture returned to its original place and clean and tidy. Failure to do so may result in loss of deposit even if a toilet cleaning charge has been paid.

Regular Bookings:

If School Space or School site staff have to undertake any unreasonable amounts of cleaning (for example spillages, excessive rubbish removal, or furniture not returned to original set up), then their time will be charged for. This is usually £50 per area, unless cleaning time exceeds one hour.

Viewing Charges

All customers are able to arrange a free viewing of the venue, for up to 30 minutes. Any subsequent viewings, or any viewing over 30 minutes, will be charged at £15 per viewing or viewing hour.

Holiday Charges

Please see the Rate Card below for Holiday charges.

RATE CARD:

Standard rates apply to all bookings apart from those that fall into the following categories:

For One-off bookings only, premium charges apply on:

6pm-10pm: Friday, Saturday, Sunday
8am-10pm: Bank holidays and other national holidays

For all bookings, premium charges apply on:

8am-10pm: Bank holidays and other national holidays

The premium rates are as follows:

Time:	6pm - 10pm
Friday	Standard rate x 2
Saturday	Standard rate x2
Sunday	Standard rate x2
Time	8am-6pm	6pm-10pm
Bank Holidays	Standard rate x2	Standard rate x2
Christmas Eve	Standard rate x2	Standard rate x4
Christmas Day	CLOSED	CLOSED
New Year's Eve	CLOSED	CLOSED
New Year's Day	Standard rate x2	Standard rate x2
Easter Sunday	Standard rate x3	Standard rate x3

DEPOSIT LOSS REASONS

Failure to Adhere to Terms and Conditions

A deposit will be used as confirmation for all events. Deposits are charged as follows:

For one-off bookings, the deposit will be 20% of the session cost rounded to the nearest £50

The deposit is separate to the hire fee, rather than included in the price, and is made payable to School Space. All deposits are returned in full after your event or booking ends, unless the following occurs:

Failure to adhere to our Terms & Conditions
Any damage to the school or equipment within it, including loss of equipment.

Cleaning

Overrunning

As stated above, it is the hirer’s responsibility to ensure all attendees of their event leave the facility promptly, and that all set up and take down costs are included in the booking times stated. If you do not leave the facility on time, the following additional charges will be incurred:

One-off bookings:

If you leave your one-off event late, we will charge you a £30 admin fee + the pro-rata rate x2 of the space for the extra time that it was used.

Regular bookings:

We understand that it’s easy to lose track of time sometimes, so the first time (in a term) you finish late there are no charges.

If you're late leaving the space a second time (in a term) you will be charged the prorated amount for the extra time.

The third time (in a term) that you leave the space late, we will have to charge the prorated amount for the extra time x2 (whether it’s under or over 15 minutes).

Invoices

Invoices are sent out on the 15th of each month to be paid by the 1st of the following month, to include all bookings in the upcoming month.

We advise all changes for the upcoming calendar month to be made before the 1st of the month as no money will be refunded once payment has been made. We may be able to extend or add additional bookings after this time, but we cannot reduce your hours or amount of bookings.

Please note that if your invoice has not been paid by the 1st of the month, this may result in your bookings being cancelled.

Find out more or check out our FAQs regarding the new Invoicing and Cancellation Policy here.

Cancellation

Please see our Cancellation Policy for more information.